How the Cloud Promotes Collaboration Across Industries
Updated on September 13, 2021 | by Ankit
Cloud technology has been one of the most impactful innovations of the past few years. It has revolutionized how people work and created a whole new world of storage. While most people initially only knew about its storage capabilities, they then discovered the amazing potential for collaboration the cloud offers. As long as you have a good internet connection through services like Cox bundles, you can work with your team on the same thing simultaneously without any hassle and confusion. There are numerous cloud options out there, and as long as you and your team pick one, your collaboration efforts will be much easier.
Physical collaboration or conventional email collaboration comes with a wide range of problems. There may be miscommunication, information lags, and confusion in the process. This is because these processes involve your team members working separately and then trying to bring the information together through emails or other sharing methods. This leads to numerous overlaps, with the risk of outdated files being used as well. Therefore, it comes with ample room for errors and omissions, which may damage your business significantly. However, cloud collaboration tackles many of these concerns and is easy to use as well. Here’s how you can use it to promote internal and external collaboration in your industry.
Also read: Where is the Data Stored in Cloud Computing?
Access the Same Information
Cloud technology lets you create databases where the same information is available to everyone. You don’t have to curate email lists and figure out how to share huge files if you use the cloud. Instead, you simply need to upload the data and tinker around with accessibility settings to make sure only the relevant people see it.
This lets you and your team have access to the same information, and do your work accordingly. Furthermore, you can even create cloud drives where you can all access the files you’re working on or supervising together.
Update Files Live
Speaking of collaborative files, one of the best aspects of cloud technology is its ability to update files live. You can work simultaneously with your team members and stakeholders on the same file. In addition, most cloud software lets you clearly see who made what changes, so that you can vet these changes accordingly.
This live-updating saves the time and hassle involved in sending files back and forth for every little change. It also minimizes confusion, as everyone is working in one place, instead of sending fragmented files here and there.
Give Clear Feedback
The great thing about this live update and simultaneous work is that you can give clear feedback as well. Cloud collaboration systems let you share your feedback with comments and with the ability to tag the relevant people.
Furthermore, you can use it as an efficient feedback tool, with everyone involved able to respond right there on the file.
All of this collaboration and simultaneous sharing ensures that your team does not have to waste time on inefficient procedures. A large chunk of the workday is spent on non-productive tasks like communicating via email or calling for something that is available instantly with cloud technology.
Once all these inefficient processes are out of the way, employees can focus on the actual tasks themselves and be much more productive. This productivity leads to better end results for the company, so they benefit from cloud technology significantly.
Communicate instantly with cloud technology. There’s no need to sit around waiting for email replies when you can just chat with each other via comments or live chat features in cloud services. You can talk to your team members about any changes needed, and they can make them right there and then.
This fosters instant interaction and reduces the margin for misunderstanding and confusion. In addition, this sort of communication saves a considerable amount of time and improves productivity. Therefore, you can easily use cloud collaboration to communicate with your team instantly and point things out right on the file itself.
Integrate With Software
If you have a whole arsenal of software you use in your industry, don’t worry. You can still reap the benefits of cloud collaboration. Many software-as-a-service (SaaS) providers create applications that integrate well with cloud technology. This is important because every industry has its own specifications and different technical aspects.
For example, simple cloud software won’t work well with something as complex as circuit design. In that case, you’ll have to go for cloud integrations which let you work on these designs in collaboration. There are a number of providers out there who are utilizing cloud technology in industry-specific software. This makes things easier for everyone and allows instant industry collaboration.
Access with Other Devices
If you need to immediately look at a file and comment on it, cloud technology is your best bet. You can access it from various devices, including your smartphone, as long as you have the relevant apps installed.
This helps you collaborate and communicate on the go and give instant feedback and approvals if needed. While you’ll usually get the most functionality with desktops or laptops, you can at least see what’s going on and comment on it with your smartphone if you’re out and about, and deadlines are looming.
Most industries have a myriad of steps in every process, from design and planning to manufacture and distribution. This results in a lot of time being used, especially on nonproductive things like simply sharing files.
Cloud technology streamlines these processes by simplifying everything into one place and making it visible to the relevant stakeholders.
When processes are streamlined, team members can focus on innovation. Once all the hassle of communication and sharing is minimized, you have the space to be creative and bring something new to the table.
The collaboration and communication features of the cloud also enable you to share your ideas immediately and get the feedback and suggestions you need to bring them to fruition.
In a nutshell, cloud technology is an excellent tool that promotes collaboration, communication, and creativity. Therefore, you should incorporate it into your business as much as possible.