Best Web Conferencing Software Tools for Online Meetings in 2023

Updated On January 18, 2023 | by Louise Simon


In this modern world, the business environment is making web conferencing an essential tool. Whether you lead a distributed workforce or want to generate leads in your new market, web conferencing software tools are your best option. Today, video conferencing, unlike other business software, has grown exceedingly popular with dozens if not thousands of options. Some of the best software include; this is a great agenda meeting software designed to better run your meetings by encouraging engagement and taking real action among participants. 

Moreover, other best web conferencing software tools for online meetings in 2021 include:


If you’re looking for an –all-in-one professional online meeting tool, Zoom meeting is your best shot. The software is perfect for anyone regardless of your organization’s size, type of business, and demands. Some of the critical features Zoom meetings beat others with include break-out rooms that allow you to split into as many options for dedicated and private discussions.

You’ll also enjoy HD voice and audio coming with more comprehensive ranges of options such as toll-based dial-in, reliable dial-in numbers, and VOIP {Voice over internet protocol}. Additionally, you’ll benefit from screen sharing and group messaging publicly and privately. With zoom meeting’s voice over the internet protocol, some of the benefits you get include making and receiving calls on any internet compatible and connected device, utilizing affordable end-user devices such as headsets, and quick and easy to add extensions and users. There are also extensive and super resourceful features, including call routing, call forwarding and call queuing.


  • Great options for free and premium plans
  • Effortless to change meeting hosts and presenters
  • Ease integration with many tools, including Redbooth, Google Workspace, and Slack
  • Allows sharing and uploading of DOC files, PDF, and PPT
  • Excellent performance without lagging on screen sharing


  • Hard to join meeting via different browsers
  • Low cloud storage


Webex is essential, especially if you run small to mid-sized businesses. It’s also exciting considering the software has an excellent collection of tools such as polling and whiteboard. Polling allows you to ask questions or set questions for attendees. You can save queries and answers to view later; hence best for engaging with employees and students based on your company’s services. With Webex whiteboard, you can share, select, add and edit content during meetings. 

Moreover, Webex allows you to detect background distractions and manage them during meetings, thus offering clear communications. There is also an option for recording and a Call Me option, enabling you to call participants unable to join discussions. Lastly, Webex lets you enjoy privacy through the tool’s outstanding encryption and security features.


  • Sharable recordings via emails
  • Excellent security features, including personal room locking and meeting encryption


  • No sharing of files on free plans
  • Limited space for cloud storage


SamePage is a good option for you, especially when interested in an affordable, flexible, multi-option conferencing tool. You can set calendar reminders for your meetings with built-in Apps, multi-chart with participants, and create groups, team charts, or page charts. Still, Samepage allows you to manage your files, support images, videos, share diagrams, and assignments. Additionally, you can comment and repeat and reorder tasks and edit documents and files from others.


  • Exceptional for small teams
  • Allows creating of many pages with different information
  • Highly compatible with many software including Salesforce, Slack, Zapier, GitHub, and Hootsuite
  • Flexible to use slideshows
  • Best for project-based tasks


  • Unable to share files during meetings
  • Unable to record meetings without third-party tools

Zoho Meeting

Zoho is a perfect option if you’ve got a small team or looking for a private conferencing tool. It’s cheap, affordable, and highly reliable for small task-based meetings.  The software embeds links for your sessions; thus easy to schedule and share links for others to join on time and during meeting progress. Zoho also offers you options for branding hence being able to customize your business logos. There is also mouse, screen, and keyboard sharing. Still, you can effortlessly join meetings from different browsers. Additionally, there are perfect phone audio and iOS meeting hosting options.


  • Security meeting locks
  • It comes with embed meeting codes options
  • Perfectly operates on old devices, including computers and phones
  • Participants’ reporting hence able to notice strangers, especially those who hack into links


  • Unable to share files
  • Inability to customize invitee information
  • No social media integrations


Because personal–based and small team organizations work best with lightweight and low-cost solutions, Join.Me is an excellent option for you if you’re under these categories of businesses. The software comes with quick set-up options plus simple interfaces anyone can manage. There are local conference number options able to reach out to over 50 countries around the globe with free-toll options.  You’ll also benefit from infinite Whiteboarding and Canvas, thus easily sharing and editing docs, screens, and files.


  • Easy to set -up meeting options
  • Able to snapshot screens
  • Toll-free calls
  • Setting up meetings with codes and URLs


  • No Free plans
  • Inability to change settings on the App
  • Visible background images
  • Failure to share files with multiple users once

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